Mannheim: ubivent GmbH  

ubivent is Europe's leading virtual event specialist. Their virtual event solutions allow organisations to reduce event costs and to extend their reach. Furthermore, companies can contribute to a sustainable economy by relying on ubivent's virtual event services. The German Convention Bureau for example complements physical conferences with virtual events. Another example is BASF who organises virtual career fairs to reach job seekers all over the world. All these events are based on ubivent’s virtual event solutions which were awarded twice in a row at CeBIT 2010 and 2011.

ubivent’s virtual platform is also used by the Social Media Akademie for e-learning purposes. This shows that virtual events and online fairs offer great advantages to every company, like reduced event costs, extended reach and increased sustainability (regardless of being used as additions or as stand-alone events).

More details and case studies can be found on ubivent’s homepage.
 

Budapest: Hostware Kft  

In 1988 the founder of the company decided to develop an advanced integrated hotel software. During the following two years, the HostWare team created its software system then on December 1st, 1990 the HostWare company was founded and began distribution. 

The system is comprised of hotel, restaurant, stock, and bookkeeping functions and today more than 1600 HostWare product packages are used by over 700 user sites, including 390 hotels and 180 restaurants.

They offer: event management software, hotel front office software, restaurant software, day spa ticketing system, remote hotel management software, remote data exchange software, online reservation software, bookkeeping software, retail software, material assets management software and spa and medical software.

HostWare can give complete support of the program because its entire system was developed by their company. Their support services include:

• Software changes to remain compliant with current laws
• 24-7 tech support
• Adaptation to suit the user's needs
• Technical development
   

Medellín: KOOLUMBIA S.A.S.  

ASFE.co makes Trade Show Management easier, profitable and innovative before, during and after the event.

ASFE is the first business social network to work around the trade shows market. Installing it is not necessary, as it allows easy connections between organisers, exhibitors and visitors.

What are the characteristics of ASFE?

ASFE Before: Allows the fair grounds digitalisation, allowing the creation, distribution and modification of the stands in seconds, generating online booth sales (forget printed maps!) and permits for exhibitor and visitor registration. It generates statistical data on achieved sales in real time, automatically creating a landing page for each exhibitor to be able to share their products with other users, amongst other solutions.

ASFE During: It loads interactive maps, allowing exhibitors to be located by products, companies, countries and economic sectors and generates QR codes for each exhibitor to put in front of their booth, amongst other solutions.

ASFE After: ASFE generates statistical data.

For more information contact Fernando Másmela fmasmela@koolumbia.com or visit their website.
 

Brussels: Expo Projects  

Expodoc is the revolutionary trade fair and exhibition management system whose main component is the online interactive exhibitor manual. Expodoc optimises and automates information and order exchange between organisers, exhibitors, venues and suppliers.

Expodoc is a time and cost-saving working tool for all exhibition organisers.
Once a contract with an exhibitor has been signed, Expodoc takes over…

Expodoc in a nutshell:

• Online exhibitor manual
• Easy compilation of exhibition files
• Upload supplier products with one click
• Complete control of content, prices, orders, etc.
• Order management
• Automatic order processing
• Orders are automatically forwarded to the relevant suppliers
• Exhibitor management
• All the necessary information, products & services close at hand
• Exhibitors have access to a constantly updated overview of their items.
• Personalised and automatic reminder system
• Digital technical plans
• Integration with the back office, invoicing system and own website
• Online payment module available

Totowa, NJ: Capture Technologies  

Capture Technologies is one of the leading suppliers of onsite software event tools in the industry. 

The newly developed LeadWare Event Suite (LES) platform expands their Registration Support Services business group and leverages the inherent strength of online registration systems such as Cvent, Ungerboeck and Starcite.   

With its full integration via Cvent’s API, LES allows the customer to bring the power of the Cvent registration system to the floor of the event. This solution has been in production for almost a year and has been used at a number of high level customer events for Juniper Networks, ADP, Honda and including the IHG 2010 event where they partnered with the onsite Cvent team. The integration of Cvent’s API is the newest addition to their Event Suite software platform.
 

Knoxville, TN: Dataflow Enterprises  

Dataflow Workspace© is an affordable, easy-to-use, visual application builder for creating enterprise-class, cloud-based entertainment event management solutions.   From small venue events to large scale entertainment festivals, Dataflow Workspace© is the leading entertainment event and touring artist management application available on the web.  

Dataflow Workspace© dominates the large music festival market including, Burning Man©, Bonnaroo Music & Arts Festival©, Coachella©, Lollapalooza©, Voodoo Experience©, Outside Lands Music & Arts Festival©, Shambhala Music Festival©, Moogfest© ESSENCE Music Festival© and, PHISH©. 

The Dataflow Workspace© intuitive interface, rich library of widgets, and drag-and-drop simplicity, enable teams to easily create robust, browser-based, enterprise-class applications, where ‘easily create’ is the primary driver for customer adoption.

Whether it's the festival director, a venue manager, or just a volunteer, Dataflow Workspace© helps teams communicate more effectively, centralise document collaboration and file sharing, streamline workflow and approval processes, and efficiently manage all the complex resource logistics for large-scale festival events, touring artists, and entertainment venues.

Dataflow Workspace© will revolutionize entertainment event management. See their website for more details.

New York: Expo Studio  

ExpoStudio is an efficient, easy-to-use, SAAS event management platform providing event organisers with advanced solutions to make the planning and marketing of any event a functional and comprehensive process.

It is a collection of five integrative event software tools:     

• Leads and Matchmaking System
• Electronic Booth
• Website Creator
• Newsletter Manager
• Visitor Registration

With the new 2012 release via their unique automation engine called EventCyborg, ExpoStudio goes beyond the standard software tool and introduces intelligence to help the event planners get the best agenda for their delegates and sponsors, with minimal effort in an extremely comprehensive manner. 

All that combined with the new upcoming mobile edition gives them limitless options and competitive advantage while allowing them to measure the ROI for each particular Client (online and onsite).

A limited preview on the new 2012 edition is scheduled for early next year. More can be found on ExpoStudio website at www.expostudio.net

Seattle: Seattle Software  

ShowGo, Trade Show Management Software, designed by Seattle Software Corp. is the easiest trade show software solution to learn and use. Seamlessly integrated features, including calendar, financials, reports, inventory, templates/wizards increase efficiency and productivity.

ShowGo, modeled after Microsoft Outlook, handles everything regarding trade show planning, managing, coordinating and reporting. Companies like Honeywell, HP, Colgate, GE Money, and Boston Scientific use it daily.

Now with ShowGo’s companion software ShowGo Connect, trade show coordinators and sales personnel now have web-based access to all their vital trade show data 24/7/365. Stay well-informed without the need of going through the trade show coordinator.

Seattle Software Corporation was awarded two very distinguished awards for ShowGo from the trade show industry at the Exhibitor Show and TS2.

Access and control your data the way you want. Test drive ShowGo for yourself by visiting their website to view online demos, or call 206-286-7677 ext 5 for a live demo.

Barcelona: Web2Present  

Web2Present consists of professionals with many years of experience in Online Collaboration, Event Management, Multimedia Production and SaaS.

Web2Present brings together industry leaders in a sponsored webinar forum in which knowledge is shared with attendees. With a main focus on alternative energy and IT, Web2Present facilitates the exchange of ideas at no cost to the attendees. Whether the topic is wind energy, solar, carbon capture & storage, Electro Mobility or Cloud Computing, the company ensures a vibrant event on a current issue through the collaboration of industry experts sharing their knowledge with the audience.

The company also offers a variety of customer tailored services such as connecting on-site live events/conferences with online attendees, setting up and producing online trainings on behalf of customers, managing large scale email campaigns and promoting other companies products and services online. Web2Present can also coach presenters, run rehearsals and ensure that you deliver a professional online event for your customers, prospects, peers or employees.

With the use of webcams, presentation sharing, a state of the art audio system and interactivity tools, Web2Present guarantees that the audience stays engaged, alert and eventually leaves the webinar with more knowledge and a deeper understanding of the issues.

San Diego: Active Network | Events  

Active Network, Events is the world’s largest provider of integrated event management software and technologies.

They support organisations all over the world to deliver a huge diversity of events, from International congresses with tens of thousands of attendees to meetings with dozens of delegates. Active Network, Events’ comprehensive platform includes a range of event technologies from on-demand event registration and attendee management to custom conference management technology, social networking tools and mobile applications.

Active Network Events’ technology is designed to help organisations increase event efficiency and improve return on investment through automation and integrated data management.

Please feel free to contact them for a chat about event technology at: marketing.global@activenetwork.com or follow them on Twitter at: @ActiveEventsGuy

Bonn: Nexcom IT-Services GmbH  

Event managers have to cope with numerous organisational challenges on a daily basis, such as guest management, resources- and location management, ticket allocation, check-in, seating and last but not least compliance.

To handle all these topics effectively, the German IT company NEXCOM IT-Services GmbH, domiciled in Bonn, has developed an IT-solution that combines numerous tools for effective event management with compliance monitoring and revision-safe archiving on one integrated platform.
 
Therewith evention® enables event managers a professional and efficient planning, realisation and evaluation of all kinds of events. With its modular format evention® allows companies to choose between three different editions, evention® Express, evention® Standard and evention® Enterprise, depending on the customer’s requirements and budget.
 
Leading national and international companies have been using evention® for years, to benefit from the simplified planning and administration processes, as well as for transparency and legal certainty within their event processes.

evention® amongst other things manages the ticketing of diverse sponsors for numerous national and international big events, for example diverse events of the German Football League or the UEFA Champions League.
 

San Diego: RegOnline  

From a dinner for 100 people to a conference for 10,000 attendees, Active Network, Events is the world’s largest provider of event management software.

With Active’s software, league organisers can build websites in minutes and offer registration online, on the phone, or live at the event. Since everything runs in the cloud, organisers can track everything from registration and payment to leads in real time from anywhere. The software is designed to help organisations of all sizes improve event efficiency and ROI by automating the logistics, boosting the marketing, and tracking it all.

With thousands of happy customers worldwide and millions of successful transactions to date, Active Network’s RegOnline product is the industry leader for online event registration software. Organisers can launch a meeting or a conference, all from one, easy-to-use online dashboard.

For over 15 years, RegOnline has helped companies fill the seats, while saving time and money. Learn more at their website.